You should inform them that the Shusso Todoke Kisai Jiro Shoumeisho only becomes official after the Municipal Office (Registry) has received the original from the hospital, input it into the system, and then provided an Official Copy with the Certification of the Mayor of the Municipality, and that the original uncertified document is no longer available from the Municipal Office.
Refer them to the Shusso Todoke Juri Shoumeisho, which if the equivalent of a UK Birth Certificate.
It contains exactly the same information as is contained in a UK Birth Certificate;
Shusso Todoke Juri Shoumeisho
Certificate of Acceptance of Birth Registration
Registration Date:
Subject of Report (Child):
Registered Address:
Head of Family:
Name:
Relationship to Parents: First, Second, Third, etc... Son, Daughter
Date of Birth:
Place of Birth:
Parents' Names:
Father:
Mother:
Other Details:
Reporting Person:
Registered Address:
Head of Family:
Name:
We certify that the above notification was accepted on <date>
Date (of Issue of Certificate):
Mayor of <Ward, City, Town or Villiage>, <Mayor's Name>, <Official Mayoral Stamp>
Certificate No.:
The Passport Office recently issued updated guidelines to its Agents to try to reduce cases like this, but it comes down to the individual agent...
Point the gent to this document.
https://www.gov.uk/government/publicati ... se-profile
"Birth certificates
All births in Japan must be registered within 14 days. The birth must be registered at the Local Ward Office or City Hall in the area where the parents are resident, and the child will be added to the Koseki (family register) if one parent is Japanese. If neither parent is Japanese, the birth may be registered at the embassy of the country the parents are from.
The Japanese Government do not issue birth certificates. There are 2 types of certificates acceptable for UK passport purposes:
Family registration form – this is each city or ward office’s record of their citizens – acceptable for HM Passport Office nationality and parental responsibility purposes, it will show:
child’s name
child’s date of birth
parent(s)’ name(s)
parent(s)’ date(s) of birth
parent(s)’ place(s) of birth
Birth registration form – parents use this form to register a child’s birth in their city or ward office - acceptable for HM Passport Office parental responsibility purposes it will show:
child’s name
child’s date of birth
child’s place of birth
parent(s)’ name(s)
parent(s)’ date(s) of birth"
