Salary Declaration Meeting Minutes

[glimmer]

I am the Initial Representative Governor (owner) of an Ippan Shadan Houjin, and I have decided to adjust my salary amount to reduce my monthly pension charges. The Kousei Nenkin bureau requested that I provide a document of corporate meeting minutes. I am new to this, so I am wondering if there is any particular format or medium for corporate meetings minutes in Japan? I presume that all members must be present, date, agenda, approval. Members are English speakers, so I was planning on providing the original in English, with Japanese translation underneath. Anything else to keep in mind? Thank you.